Protect & Distribute Educational Content via Data Rooms

Many non-profit organizations, such as medical or educational institutions, have difficulty routinely and securely storing and sharing their valuable data. Using conventional cloud storage may not be enough to fully protect it, but using a virtual data room will make your life much easier. A VDR provides a secure space to distribute instructional materials and store sensitive archives and allows students and faculty to find all of their information in one place. Learn more about the useful features of Data Room for education below.

Protect your intellectual property with VDRs

 The intellectual property of educational content is a valuable asset to every provider of these materials, and to every educational institution to which they are delivered. If you allow your property to be pirated you will lose much of your income, and your creation will lose its value in an instant. It can also threaten your reputation because you have no control over the use of stolen content.

To keep your brand out of this situation, use a state-of-the-art solution for storing and sharing sensitive data – the virtual data room. With its digital rights management capabilities, the solution can protect your copyrights and reduce the risk of leakage to almost zero. You can distribute your content to third parties within the program in any format because VDR supports virtually all file types.

You can also freely manage and organize data within the space into different categories (such as classes and subjects) and provide access to it only to those users who are relevant to it, without you or your partners have to download additional applications or run a module.

Educational companies can also set detailed permissions such as the number of times material is allowed to be viewed per period, the types of devices that can view it, and the location of IP addresses that are allowed to be viewed.

 Overview of VDR software security features

We’ve already outlined many benefits that users get when using a virtual data room, but how are they all achieved? What are the working principle of VDRs and what specific features can they use to protect your copyright in educational content? About that below:

  • Data encryption – This feature helps protect against outside hacks and cyber threats, as unauthorized users will not be able to use encrypted content for their purposes. Encryption occurs during storage as well as transmission
  • Double authentication – protects the login and password from theft, because in addition to this data, each user has to enter an additional one-time code that is sent to their phone
  • Detailed permissions – these can occur on an individual or group level, or even on a role basis. This feature helps control the level of access to material by allowing and denying other users to copy, edit, forward, download, and print documents. You also control the visibility of your content
  • Watermarks – These marks are great protection for your copyrights. You can even put watermarks on videos and presentations. This greatly reduces the chance of leakage. In addition, watermarks also show information about user actions within the document
  • Control Log – This log gives VDR administrators a glimpse into the actions of users. What documents they opened, how long they were there, what actions they performed with it. All of these actions can either tell you there are valuable clients or suspicious activities that you can easily remedy